Disaster and Mutual-Aid Deployment Log
Pre-deployment and return records for vehicles and equipment assigned to disaster response or mutual aid.
- Asset class
- Emergency management, public works, utility, or mutual-aid asset
- Trigger
- Pre-deployment staging, mutual-aid dispatch, checkpoint arrival, demobilization, or post-event closeout.
- Recipient
- Emergency management coordinator, public works lead, fleet manager, or staging officer
- Decision
- Deploy, hold, route repairs, or attach evidence to event closeout.
- Duration
- 4-6 minutes
- Policy
- pol_disaster_deployment_readiness
Required evidence
Photo slots for this workflow
Each slot becomes a guided capture step in the no-app inspection link. Required shots must be captured before the session can be finalized.
| Shot | Instructions | Verifies |
|---|---|---|
| Asset and assignment identifier | Capture the asset label, assignment sheet, or unit number. | Asset and assignment identity |
| Pre-deployment condition | Show the whole vehicle or equipment before leaving staging. | Baseline condition |
| Equipment or loadout | Capture attached equipment, cargo, supplies, or special loadout. | Response configuration |
| Staging or checkpoint context | Show the asset at staging, checkpoint, or return location. | Location context |
| Return condition or damage | Capture post-deployment damage, wear, or an all-clear return photo. | Post-event condition |
Sample report status
Submitted for supervisor review
Deployment record includes pre-deployment, loadout, staging, and return condition photos. One return-damage flag needs review.
Exception routing
- - Return condition includes rear bumper damage
Integration output
Use the payload below to create a signed inspection link and route the final record by webhook.
API payload
Create this inspection link
This is the inspection-session payload shape for the template. Agencies can change labels, add metadata, or map the fields to an FMIS, work-order, reservation, or incident system.
{
"policy": "pol_disaster_deployment_readiness",
"recipient": {
"name": "Casey Rivera",
"email": "recipient@agency.gov"
},
"context": {
"asset_id": "EM-UTIL-07",
"work_order_id": "DEP-2026-071",
"workflow": "disaster_deployment",
"department": "Emergency Management",
"deployment_id": "DEP-2026-071",
"event_type": "hurricane_response"
},
"required_shots": [
{
"slot": "asset_identifier",
"label": "Asset and assignment identifier",
"instructions": "Capture the asset label, assignment sheet, or unit number.",
"required": true
},
{
"slot": "predeployment_condition",
"label": "Pre-deployment condition",
"instructions": "Show the whole vehicle or equipment before leaving staging.",
"required": true
},
{
"slot": "equipment_loadout",
"label": "Equipment or loadout",
"instructions": "Capture attached equipment, cargo, supplies, or special loadout.",
"required": true
},
{
"slot": "staging_location",
"label": "Staging or checkpoint context",
"instructions": "Show the asset at staging, checkpoint, or return location.",
"required": true
},
{
"slot": "return_condition",
"label": "Return condition or damage",
"instructions": "Capture post-deployment damage, wear, or an all-clear return photo.",
"required": true
}
],
"ttl_seconds": 86400
}Keep the decision human, keep the record inspectable
This template is designed to capture better evidence. It does not decide discipline, claims, replacement, or release by itself.